If a warrant is issued in error, is lost or destroyed the issuing agency may cancel the warrant through the Agency Financial Reporting System (AFRS). A Journal Voucher (JV) must be sent to the Office of the State Treasurer to complete the cancellation process. Either the original warrant or, if the warrant is lost or destroyed, an Affidavit of Lost or Destroyed Warrant must be filled out, notarized and a copy attached to the JV. Cancellation procedures are provided in the State Administrative and Accounting Manual (SAAM 85.38) or you can also refer to the Treasurer’s Office Cancellation memo for further explanation of the process.
Warrants that are not presented for payment to the State Treasurer’s office within 180 days of the issue date are automatically cancelled by statute of limitations per RCW 43.08.062.
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